Shipping goods from the Netherlands to Russia
Rotterdam is Europe’s largest port and the main consolidation hub on our network: groupage from across the Benelux is gathered at our warehouse there and leaves both by sea and by road. For a Dutch supplier this means a very short first leg. We collect from your premises in Rotterdam, Amsterdam, Eindhoven, Venlo or Tilburg, lodge the EX1 export declaration on your behalf and send you the MRN and proof of exit for your zero-rated VAT.
Your Russian customer receives the goods cleared through customs and delivered to their door. Sea groupage (LCL) from Rotterdam via Hamburg reaches St Petersburg in 14–18 days, full containers (FCL) run to Novorossiysk in 18–25 days, and road groupage via Warsaw takes 5–8 days to Moscow. We work B2B only, with companies and sole traders, from 50 kg per shipment (air freight has no weight limit) and a minimum service fee of €200.
How we ship from the Netherlands to Russia
Sea via Rotterdam
Deliver to our warehouse in the port of Rotterdam (Mon–Wed); the groupage container closes on Friday and sails to St Petersburg at the weekend. 20–35 days door to door, from €200 per place (from €500 per euro pallet). Independent of queues at land borders.
Road via Warsaw
Groupage through our Warsaw warehouse: a weekly truck after the Friday cut-off, from €850 for 3 pallets to a bonded warehouse in Moscow, 4–7 days. Full trucks go direct from your premises, with trailer swap or reloading at the border.
Dedicated truck (FTL)
A truck loaded at your premises anywhere in the EU and driven without intermediate warehouses: from €4,500 Warsaw → Moscow, from €6,200 from Slovenia, from €6,500 from Italy.
Air freight
From any country in 2–8 days door to door via Istanbul or Dubai, charged by volumetric weight (1 m³ = 167 kg), no weight limit. Minimum service fee €200.
Transit times to Moscow
| Mode | Door to door |
|---|---|
| Road | 5–8 days |
| Sea (via port) | 14–18 days |
| Air | 2–8 days |
What suppliers ship from the Netherlands to Russia
Dutch suppliers ship their own production — high-precision equipment from Eindhoven, agricultural machinery, seeds, flowers and plants, and dairy equipment — but the Netherlands is also Europe’s largest re-export hub, where goods from Asia and the Americas are stocked before moving on to Russia. Flowers travel in refrigerated transport; for any food or plant products, Russian import rules apply and some EU categories are not admitted. Whatever the product, we check its HS code against current restrictions before we accept it.
Where we collect from the Netherlands
Rotterdam, Amsterdam, Eindhoven, Utrecht, The Hague, Venlo, Tilburg and any other address.
Export formalities
The Netherlands is an EU member state, so the goods leave the Union under an EX1 (Export Accompanying Document) lodged with Dutch customs. When your cargo travels with us via our Rotterdam warehouse, the EX1 costs €150; if you only need the declaration without our transport, we lodge it remotely from €450. We track the MRN until the customs office of exit closes the declaration and send you the proof of exit. Dutch exporters are strict on compliance, so party details and HS codes are agreed before the invoice is issued.
EX1 export declaration →How it works for you as a supplier
- 1Quote within 2 hours
Send the invoice or packing list — we check the HS codes against EU sanctions lists and quote transport, export formalities and customs clearance in Russia. - 2Collection from your premises
We pick up the goods from your warehouse or factory and take them to our consolidation warehouse or load a dedicated truck. - 3Export declaration
We lodge the export declaration on your behalf and send you the MRN and the proof of exit — the basis for zero-rating VAT. - 4Delivery to your customer
Border crossing, customs clearance in Russia and delivery to your buyer’s warehouse; tracking at every stage.
Practical tips
- Mind the warehouse cut-off: a consignment delivered after intake closes waits for the next scheduled departure rather than leaving straight away.
- If your customer buys from several European suppliers, delivering everything to Rotterdam and shipping it as one consignment is cheaper than sending each order separately.
- Make sure the invoice matches the order exactly — even a minor discrepancy holds up the shipment, so we agree details and codes before invoicing.
Frequently asked questions
How long does shipping from the Netherlands to Russia take?
By road via Warsaw, 5–8 days to Moscow. Sea groupage from Rotterdam takes 14–18 days to St Petersburg, and full containers to Novorossiysk 18–25 days. Allow extra time if the goods miss the warehouse cut-off.
How will my Russian customer pay me?
Direct transfers from Russian banks are often rejected, so your customer can use our supplier-payment service: they settle with a payment agent under an agency agreement, and a partner company resident in the EU pays your invoice by an ordinary bank transfer in euros, quoting your invoice number.
Which documents do I need, and who lodges the export declaration?
You provide the commercial invoice, packing list and HS codes. We lodge the EX1 with Dutch customs on your behalf (€150 with our cargo via Rotterdam, from €450 remotely) and send you the MRN and proof of exit for your VAT records.
Do you screen goods and buyers for sanctions?
Yes. Before accepting cargo we check the HS codes and every party against EU, UK, Swiss and US sanctions and dual-use lists. Restricted goods are not carried on any route, and we decline shipments that cannot be exported lawfully.